When a worker on a work site needs an item, they begin by checking if it is available in stock. They place a call to the warehouse manager who goes to physically search for this item or checks through a local inventory database within the business. If the item is available, the worker raises a material request which the warehouse manager records and files. The warehouse manager issues this item after obtaining the required approvals. After the worker takes the item to continue working, the warehouse manager has to update his records and notify the purchasing team when stock items are running low. If he fails to place the order in time, or he underestimates how long it will take to receive the items, he could run out of stock.
At some point, a manager may need to assess the materials ordered, check what has been utilized and what is available in stock. This request gets back to the warehouse manager who must now combine putting this management report together with his day-to-day operational duties. He eventually resorts to a physical stock count as he tries to reconcile his records.
There are at least eight microprocesses involved in this scenario which will likely generate nine distinct documentation records. Depending on the scale of your business, this record taking, report preparation, analysis and physical verification at the different process points will happen multiple times daily.
Now, imagine if all the processes described are reduced, digitized, optimized and automated. Imagine a scenario where the inventory records are taken only once at the point of entry into the location and all utilization records, search queries, stock reconciliation, consumption rates, and minimum order levels can be seamless and digitally managed from a user-friendly platform. Imagine eliminating paper ledgers and notebooks across your site or organization. Imagine having transparency on what you have, where it is, and where your orders are. Imagine how much time lost searching records will be saved by the enhanced data transparency your teams will enjoy. Imagine how much more efficient things could be by eliminating duplications across processes.
What you are imagining are the benefits of digitally transforming your business processes – warehouse management in this case. Of course, you do not have to stop here. Digital transformation and automation can be transferred to all areas of your business – finance, HR, operations, logistics, and many more.
At Intelbyte we are passionate about ensuring we help bring the best possible digital transformation solutions to businesses and deliver value via our strategic partnerships. We have a track record of delivering digital transformation projects to core and support business processes and unlocking value in the process. Get in touch today and let us co-create value for your business!